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City of Tomball News

Posted on: May 4, 2023

Tomball Celebrates Municipal Clerks Week

Image of Mayor Quinn and the City Secretary's Office staff

Mayor Lori Klein Quinn issued a proclamation on May 1 celebrating April 30 through May 6 as Professional Municipal Clerks Week.

This year, April 30 through May 6, will be the 54th Annual Professional Municipal Clerks Week, initiated in 1969 by the International Institute of Municipal Clerks (IIMC) and is endorsed by all of its members throughout the United States, Canada and 15 other countries.

In 1984 and in 1994, Presidents Ronald Reagan and Bill Clinton, respectively, signed a Proclamation officially declaring Professional Municipal Clerks Week the first full week of May and recognizing the essential role Municipal Clerks play in local government.

What is a City Secretary or Municipal Clerk?

City secretaries and municipal clerks are vital recordkeepers, professional administrators, and formal registrars for cities. Here are just a few of the incredibly important duties of the municipal clerk:

  • Maintains the official council minutes, ordinance books and all records and documents.
  • Indexes all official actions of council.
  • Issues licenses and permits.
  • Responds to requests for public records.
  • Processes contracts and agreements.
  • Maintains archive of community history and vital records.
  • Receives, distributes and files correspondence from citizens and other governmental agencies.
  • Administers elections, registration and voting.
  • Acts as a key liaison between local government and its citizens.

 The City of Tomball wants to celebrate the hard work of our City Secretary’s Office this week and thank the whole team for their tireless support of City of Tomball operations!

Learn more about the Tomball City Secretary's Office by visiting their webpage.

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